Administrative Assistant

Charlotte Country Day School

Posted: April 8, 2021
Views: 46

POSITION SUMMARY

The Administrative Assistant is responsible for providing administrative support to ensure efficient operation of the Plant Operations, Grounds and Transportation offices. The position supports managers and employees through a variety of tasks related to organization and communication. This position communicates via phone and email ensuring that all administrative assistant duties are completed accurately and delivered with high quality and in a timely manner.

 

Responsibilities

  • Assist full-time Administrative Assistant as directed/needed
  • Answer and direct phone calls
  • Organize and schedule meetings, appointments, and required inspections
  • Maintain contact lists
  • Maintain inspection and compliance document library
  • Produce and distribute correspondence memos, letters, faxes and forms
  • Develop and maintain a filing system
  • Learn and implement Calendar Events management system and schedules
  • Learn and implement Work Order and Events management system
  • Learn Transportation Request process and management system
  • Learn and provide data entry for billings and budgets
  • Order office supplies
  • Provide general support to visitors
  • Other Duties as assigned

 

Minimum Essential Qualifications

  • Proven administrative assistant experience
  • A history of excellent internal and external customer service skills
  • Knowledge of office management systems and procedures
  • The ability to learn and manage new management programs for office work flow
  • Excellent time management skills and ability to multi-task and prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational and planning skills
  • Proficiency in MS Office programs

 

In order to provide equal employment and advancement opportunities to all individuals, employment decisions at Charlotte Country Day School will be based on merit, qualifications, and abilities. Country Day does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, or any other characteristic protected by law.